Event Policy

Marymount Manhattan College
Events Policy
Effective August, 2013

  • 1. SchoolDude Online Reservation
    SchoolDude

    All events on campus are coordinated through SchoolDude, our convenient, easy to use, online room reservation system.  SchoolDude allows the community to view a virtual calendar displaying College events, easily check room availability, make room reservation requests, and track events through the approval process.  The goal of this program is to maximize the use of the limited space on campus and to accommodate and promote events that enhance the College Community and are in keeping with the mission of the College.

  • 2. College-Sponsored Events
    College-Sponsored Events

    College-sponsored events are the primary events on campus, are supported by a member of the College Community, and are only open to members of the Marymount Manhattan College community.  These events are subject to the internal approval process embedded in SchoolDude.     

    2.1 Examples of College-Sponsored Events
      • Honors Day
      • Town Hall Meetings
  • 3. College-Related Events
    College-Related Events

    College-Related Events have a connection with and the support of a College faculty or staff member but are sponsored by individuals outside of the College Community.  These events require prior approval by the Coordinator of Promotional Sales and Event Operations as well as an executed space usage agreement.  Fees for College maintenance and campus safety personnel may apply to these events.

    3.1 Examples of College-Related Events
      • UNIFEM panel discussion
      • The Network for Peace Through Dialogue
  • 4. External Events
    External Events

    External Events have no programmatic relationship with the College.  Space rental fees apply to this type of event, as well as fees for College maintenance and campus safety personnel.  External Events are required to use Marymount Manhattan Dining by Chartwells.  The Coordinator of Promotional Sales and Event Operations and the Associate to the President for Operations must approve all External Events and a space usage agreement must be executed.

  • 5. Programmable Campus Space - 221 East 71st Street
    Programmable Campus Space – 221 East 71st Street

    Events in programmable campus spaces are subject to the approval process embedded in SchoolDude.  Events are not confirmed until an activation email is received by the requester.

    5.1 The Commons          

    The Commons is located on the third floor of the Main Building - adjacent to The Lowerre Family Terrace and below the 4th Floor Café.  The space is comprised of The Commons East and The Commons West.  The Commons is a lounge area from 9AM-5PM Monday through Friday.  After 4PM, The Commons West is available for programming.  After 8PM, the entire Commons is available for programming.  Meetings, small performances and receptions are most appropriate for this space.  A dance floor is available for performances and an eight-foot table is available for promotional use.  Reserving The Commons East or The Commons West between the hours of 9AM-4PM or on weekends requires the approval of the Coordinator of Promotional Sales and Event Operations and the Associate to the Executive Vice President.

    5.2 Conference Rooms

    The Ann Miller Conference Room is located on the Lower Level of the Nugent Building within the Center for Student Services.  It is primarily used by the Center for Student Services. 

    The 706 Suite Conference Room is located on the seventh floor of the Main Building and is used primarily by the Ruth Smadbeck Center for Communication Sciences and Disorders.

    The Institutional Advancement Conference Room is located on the second floor of the Main Building and is used primarily by the Office of College Relations and Advancement.

    The President’s Conference Room is located on the third floor of the Main Building.

    5.3 The Great Hall

    The Great Hall is located on the first floor of the Main Building.    This space is comprised of the Great Hall East and the Great Hall West.  The Great Hall is primarily classroom and rehearsal space.  When not in use it may be used for performances, large conferences and meetings, and large dinner events.  The Great Hall can accommodate a maximum of 450 people or a 250 person seated reception. 

    5.4 The Hewitt Gallery of Art / Black and White

    The Hewitt Gallery of Art is located on the first floor of the Main Building.  This space is comprised of the Black and White East and West rooms and the Esplanade.  Any event held in this space must be mindful of the artwork.  It is preferred that any tables in these spaces be located in front of the mirrors in the Black and White East and West rooms. 

    5.5 The Lowerre Family Terrace

    The Lowerre Family Terrace is an outdoor space that connects the Main and Nugent Buildings on the third floors and is adjacent to The Commons. The space is appropriate for receptions and gatherings.  There are tables and chairs located on the Terrace. Additional tables and chairs relocated onto the Terrace are permitted for catering purposes only.  The use of glassware, amplified sound and smoking are prohibited on The Lowerre Family Terrace.  Reserving this space requires the approval of the Coordinator of Promotional Sales and Event Operations and the Associate to the President for Operations.

    5.6 The Multi-Faith Center

    The Multi-Faith Center is located on the fourth floor of the Main Building and between the hours of 8AM to 7PM, the room is primarily used for prayer and meditation.  Events in the Multi-Faith Center should be mindful of the purpose of the space.  Small gatherings, worship, and quiet activities are appropriate.

    5.7 The Nugent Lounge

    The Nugent Lounge is located on the first floor of the Nugent Building and is a student lounge.  Student activities and promotional tables for student groups are most appropriate in this space.   

    5.8 The Regina Peruggi Room

    The Regina Peruggi Room is located on the second floor of the Main Building.  This is the primary on-campus space for meetings, receptions, town halls and small dinner events.  This space can accommodate a maximum of 72 people in a lecture style format. 

    5.9 The Theresa Lang Theatre

    The Theresa Lang Theatre is located on the first floor of the Nugent Building and is the College’s primary performance space.  The theatre also functions as a classroom and rehearsal space.  When not in use, the theatre is available for large lectures, meetings and performances.

  • 6. PCS – 255 East 71st Street
    Programmable Campus Space – 255 East 71st Street
    6.1  Conference Room

    The Conference Room is located on the 2nd floor.  This space has 12 chairs and can accommodate up to 14 people.  Priority scheduling for this space is given to classes.

    6.2  Multi-Purpose Room

    The Multi-Purpose Room is located on the 2nd floor and seats 16.  The space has 2 48”x96” rectangular tables. 

    6.3  Terrace

    The Terrace is an outdoor space located on the 2nd floor.  There are small benches along the Terrace perimeter.  The use of glassware, amplified sound and smoking are prohibited on the Terrace.

  • 7. Alcoholic Beverages
    Alcoholic Beverages

    Alcoholic beverages are prohibited at all student events sponsored by students or by the Division of Student Affairs.  Alcoholic beverages are permitted to be served at all other events by a licensed bartender hired through Marymount Manhattan Dining by Chartwells.

  • 8. Catering Services
    Catering Services

    The College recommends that all events held on-campus use Marymount Manhattan Dining by Chartwells for catering.  External Events are required to use Marymount Manhattan Dining by Chartwells.  Marymount Manhattan Dining by Chartwells will make every effort to accommodate all requests for services, regardless of the time the order is placed.  Events with 25 guests or more that submit catering orders five (5) business days in advance are guaranteed.  Events with 25 guests or less that submit catering orders three (3) business days in advance are guaranteed.  Late orders or changes may be subject to additional costs including food, labor and/or supplies/rentals. 

    8.1    Catering Cancellations

    Cancellation requests should be submitted via email to chartwells@mmm.edu or by phone at 212.517.0585.  Orders cancelled after 3PM the day before the event will be billed for the total order amount.  A cancellation fee of 45% of the total will be assessed for any order cancelled the day before the event between 9AM and 3PM.  Any cancellation received after office hours (Monday-Friday, 9AM-3PM) or on the weekend will be processed the next business day.  No fee will be assessed for cancellations due to extreme weather or school closings.